Somerset Borough Council Minutes

Council Meeting Minutes will be posted after they are approved at the following meeting.

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Meet the Somerset Borough Council Members and Staff

Meet the Somerset Borough Council Members and Staff

Public Comment Policy

The Pennsylvania Sunshine Act (65 Pa. C.S. 701, et seq.) provides that the Board or Council of a political subdivision shall provide a reasonable opportunity at each advertised regular meeting and advertised special meeting for residents of the political subdivision or for taxpayers of the political subdivision or to comment on matters of concern, official action or deliberation which are or may be before the Board or Council prior to taking official action. (710.1).

To assure compliance with the Act, to inform members of the public who may wish to make comment, and to provide for predictable and orderly implementation of the public comment period, Somerset Borough Council has adopted this Public Comment Policy.

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2018 Council Meetings
Municipal Building

February 12th
Committee of the Whole Meeting - 5 PM
February 26th
Council Meeting 7 PM
March 12th
Committee of the Whole Meeting - 5 PM
March 26th
Council Meeting 7 PM
April 9th
Committee of the Whole Meeting - 5 PM
April 23rd
Council Meeting 7 PM
May 14th
Committee of the Whole Meeting - 5 PM
May 28th
Council Meeting 7 PM
June
Committee of the Whole Meeting - 5 PM
June
Council Meeting 7 PM
July
Committee of the Whole Meeting - 5 PM
July
Council Meeting 7 PM
August
Committee of the Whole Meeting - 5 PM
August
Council Meeting 7 PM
September
Committee of the Whole Meeting - 5 PM
September
Council Meeting 7 PM
October
Committee of the Whole Meeting - 5 PM
October
Council Meeting 7 PM
November
Committee of the Whole Meeting - 5 PM
November
Council Meeting 7 PM
December
Committee of the Whole Meeting - 5 PM
December
Council Meeting 7 PM

 

*Council has traditionally rescheduled its November and December meetings based on the timing for budget adoption and the Thanksgiving and Christmas holidays.   The rescheduling will be done closer to these dates.

Borough of Somerset Council Meeting
June 25th, 2018 at 7:00 p.m.

       Meeting was called to order by President Ruby Miller, opening with recitation of the Pledge of Allegiance to the Flag.

 

Roll Call:

       Council Members Present:  Ruby Miller; Fred Rosemeyer; Pam Ream; Sue Opp; Steve Shaulis. Mayor Scott Walker also present.  Junior Council Member Maria Weimer was present

 

       Absent were Council Members Judy Pyle and Gary Thomas.

 

       Also present were the following:  Borough Manager, Michele Enos; Director of Finance, Brett Peters; Solicitor James Cascio; Chief of Police, Randy Cox and Consulting Engineers, Tom Reilly and Jake Bolby.

 

Announcements:

  (a) None

 

 

Approval of Minutes of Previous Meetings:

  (a) May 14th, 2018 – Committee of the Whole Meeting Minutes

 

Motion

       Mr. Rosemeyer moved, Mr. Shaulis seconded to approve the May 14th, 2018 Committee of the Whole Meeting Minutes.  

                                                                            Motion Unanimously Carried

                                                                                                                                 

 

  (b) May 29th, 2018 – Borough Council Meeting Minutes

 

Motion

       Mr. Shaulis moved, Mrs. Ream seconded to approve May 29th, 2018 Borough Council Meeting Minutes.

Motion Unanimously Carried        

 

 

Award of Bids:

  (a) 2018 Paving Bid – Award bid to the lowest responsive bidder. 

       Ms. Enos stated that a bid was received from New Enterprise Stone and Lime for the Paving Project.  She mentioned that they were the only bidder for this project. 

       Ms. Enos stated that Council was being asked to approve the “per ton” unit price cost.  The estimate from PennDOT is about $18,000.00 over what was budgeted.  Ms. Enos mentioned that we’ll take that down to where we need it to be to stay within budget. 

 

       Ms. Enos brought out that “scratch and leveling course” is $79.45 per/ton.  “Wearing course” at 9.5mm is $79.70 per/ton.  “Wearing course 19” is $75.15 per/ton, with the milling of the pavement at $335 per/square yard.  Milling of paving notches is $4.10 per/linear feet.  Ms. Enos, again, expressed that they will make sure to stay within budget.

 

Motion

       Mrs. Ream moved, Mrs. Opp seconded to approve the “per ton” unit prices for paving costs.  

 Motion Unanimously Carried       

 

 

  (b) 2018 Seal Coat Bid - Award bid to the lowest responsive bidder. 

 

       Ms. Enos stated that we also had only one bidder for the Seal Coat Project.  We received that bid from Russell Standard Corporation. 

 

       Ms. Enos brought out that they were again asking Council for the award to be based on the unit price, which is $44.50 per/square yard.  She mentioned that this is within budget.

 

Motion

       Mrs. Opp moved, Mr. Rosemeyer seconded to approve the “per square yard” unit price for seal coat costs. 

 Motion Unanimously Carried

           

General Public Comments:

  (a) None

 

Administrative Business:

  (a) Communications (none)

  (b) Payment of Bills -

 

Motion

       Mrs. Opp moved, Mrs. Ream seconded, to approve the payment of bills numbered

31296 – 31443 totaling $441,728.32.      

Motion Unanimously Carried

Policy Agenda:

 

Old Business:

  (a) None

 

New Business:

  (a) Resolution No. 2018-11 – Consider the execution of a Winter Traffic Services

       Agreement with PennDOT for North and South Franklin Avenue through the year 2023.

 

       Ms. Enos stated this is for a five-year agreement with PennDOT, which is typically done on an annual basis.  She mentioned that PennDOT just started with the five-year agreements.

 

       Ms. Enos stated that what PennDOT is offering is a 4% increase from last year, which amounts to $4,214.64 for winter maintenance of plowing and salting.  She stated that when we have a larger snow storm, PennDOT adjusts the amount accordingly, as well, and provides additional monies to the Borough in that regard.

 

Motion

       Mrs. Opp moved, Mr. Rosemeyer seconded, to approve Resolution No. 2018-11, agreeing to the execution of a Winter Traffic Services Agreement with PennDOT for North and South Franklin Avenue through the year 2023.

Motion Unanimously Carried

 

 

Resolution

No. 2018-11

 

Winter Traffic Services Agreement with PennDOT for North and South Franklin Avenue through year 2023

 

 

      BE IT RESOLVED, by authority of the Borough Council of the Borough of Somerset,

Somerset County, and it is hereby resolved by the authority of the same, that the

Borough President of said MUNICIPALITY be authorized and directed to sign the

attached Agreement on its behalf.

 

       Mrs. Miller thanked everyone who had worked very hard to help during our most recent rain storm.

 

       Ms. Enos expressed her thanks to Mr. Shaulis for responding during the day, when she brought out, is the most difficult time to get people to respond. 

 

       Mr. Shaulis mentioned that he’s fortunate the school cooperates with him to let him leave work to respond to the Boroughs needs.

 

Executive Session – To discuss potential litigation.

 

Motion

       Mrs. Opp moved to go into Executive Session, motion seconded by Mr. Shaulis.  

Motion Unanimously Carried

7:06 pm

 

Public Meeting Back in Session at 7:52 p.m.

 

 

 

Adjournment:

     Mr. Opp moved to adjourn, seconded by Mrs. Ream.                                                                                                       

                                                                                               

Motion Unanimously Carried

7:52 p.m.                                                                                                            

                                               

                                                                _____________________________________

                                                                      Michele A. Enos, Borough Secretary