Borough of Somerset Municipal Authority Meeting
April 27th, 2026 – 6:30 p.m. (In-Person) Borough Council Room

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 Borough of Somerset Municipal Authority Meeting
April 27th, 2026 – 6:30 p.m. (In-Person) Borough Council Room

1. Meeting Called to Order – Ben Flower at 6:30 p.m.

2. Roll Call     
    a. Authority Board Members Present: Ben Flower, Lee Hoffman, Jeff Shaffer and Todd Thomas.        

b. Also Present: Municipal Authority Manager, Jessica Sizemore; Administrative  Assistant, Roger Bailey; Director of Finance, Brett Peters; Assistant Director of Finance,
        Matthew Franciscus; Solicitor, Bill Barbin; Consulting Engineers, Tom Reilly and Jake Bolby.

    c. Public Attendance:
       Steve Peck and Alec Bittner.

3. Approval of Agenda
    Motion to add Resolution 2026-08 to the Municipal Authority of the Borough of     Somerset Agenda authorizing the officials of the Municipal Authority of the Borough of Somerset to sign the COA on behalf of the Municipal Authority of the Borough of Somerset, to the agenda.
    Mr. Shaffer moved, Mr. Flower seconded.
Motion Unanimously Carried

    A. Approval of Agenda – Review and approval of the Agenda for April 27th,   2026 Meeting.
        a. Motion to approve the Agenda with the addition of Resolution 2026-08.
Mr. Flower moved, Mr. Shaffer seconded.

Motion Unanimously Carried

    B. Executive Session  - Contract Negotiation and Legal Matters.
        Executive Session was held after the meeting was adjourned from 6:50 p.m. to 7:15 p.m.

4. Approval of Minutes of Previous Meeting(s)
A. Approval of Meeting Minutes – Meeting Minutes from the March 30th, 2026 Municipal Authority of the Borough of Somerset Board Meeting.
        a. Motion to approve the Meeting Minutes from March 30th, 2026 Municipal Authority of the Borough of Somerset Board Meeting.
Mr. Flower moved, Mr. Hoffman seconded.

Motion Unanimously Carried
5. Opening of Bids
A. None

6. General Public Comments
A. None

7. Payment of Bills/Requisitions
A. None

8. Policy Agenda
A.Old Business
         i. None
            
B. New Business
a. DEP Consent Order and Agreement
             i. Motion to approve the executing the Consent Order & Agreement between the Commonwealth of Pennsylvania Department of Environmental Protection and the Municipal Authority of the Borough of Somerset in the Matter of Violation of the Clean Stream Law.
                Mr. Flower moved, Mr. Hoffman seconded.

Motion Unanimously Carried

            ii. Motion to approve Resolution 2026-08 authorizing the officials of the Municipal Authority of the Borough of Somerset to sign the Consent Order and Agreement on behalf of the Municipal Authority of the Borough of Somerset.
                Mr. Flower moved, Mr. Shaffer seconded.

Motion Unanimously Carried

        b. Rescind Resolution 2026-03 Declaration of Official Intent to Reimburse General Funds for Phase 1B, Sewer Improvements Project
            i. Motion to rescind Resolution 2026-03 Declaration of Official Intent to Reimburse General Funds for Phase 1B, Sewer Improvements Project due to PENNVEST requirements and incorrect wording.
Mr. Shaffer moved, Mr. Flower seconded.

Motion Unanimously Carried

        c. Resolution 2026-04 Declaration of Official Intent to Reimburse General Funds for Phase 1B, Sewer Improvements Project
i.Motion to approve Resolution 2026-04 Declaration of Official Intent to Reimburse General Funds for Phase 1B, Sewer Improvements Project.
               Mr. Flower moved, Mr. Shaffer seconded.

Motion Unanimously Carried

     

    d. PENNVEST Funding Offer, Sewer Systems Improvement Project Phase 1C
              i. Motion to approve the PENNVEST Funding Offer for the Sewer Systems  Improvement Project Phase 1C as per the terms provided by PENNVEST.  Loan amount $3,769,709 for 30 years at 1% interest rate and non-repayment of $8,780,291.
                 Mr. Flower moved, Mr. Hoffman seconded.

Motion Unanimously Carried

            ii. Motion to allow management to execute PENNVEST and Project Documents, as needed, to progress the Phase 1C, Sewer Systems Improvement Project.
                Mr. Flower moved, Mr. Hoffman seconded.

Motion Unanimously Carried

        e. Resolution 2026-06 Intent to Borrow from PENNVEST, Phase 1C
            i. Motion to approve Resolution 2026-06 Intent to Borrow from PENNVEST Loan Number 75416, in the amount of $3,769,709 for Phase 1C, Sewer Improvements Project.
               Mr. Flower moved, Mr. Hoffman seconded.

Motion Unanimously Carried

       

f. Resolution 2026-07 Intent to Reimburse General Funds Phase 1C, Sewer
Improvements Project
           i. Motion to approve Resolution 2026-07 Intent to Reimburse General Funds from  PENNVEST Loan Number 75416 Phase 1C, Sewer Improvements Project.
Mr. Flower moved, Mr. Hoffman seconded.

Motion Unanimously Carried

g. Legal Service Agreement with William Gleason Barbin, Esq for Phase 1C, SewerImprovements Project
            i. Motion to approve the Legal Service Agreement with William Gleason Barbin, Esq. for services for Phase 1C, Sewer Improvements Project in the amount of $62,750.
Mr. Flower moved, Mr. Hoffman seconded.

Motion Unanimously Carried

        h. Resolution 2026-05 Opening of Municipal Authority of the Borough of Somerset bank account for Phase 1B PENNVEST project funds
            i. Motion to approve Resolution 2026-05, the opening a bank account for the purposes of PENNVEST Phase 1B, Sewer Improvements Project funds.
Mr. Shaffer moved, Mr. Flower seconded.

Motion Unanimously Carried

        i. Municipal Authority Bank Account Signatures

            i. Motion to approve the updating of the authorized signatures for the Municipal Authority of the Borough of Somerset bank accounts as presented.
Mr. Flower moved, Mr. Shaffer seconded.

Motion Unanimously Carried

        j. ME 77145 Amendment 3 Engineering Service Agreement 
            i. Motion to ratify the approval of Amendment 3 Engineering Service Agreement dated 4/10/2026.  This Agreement consists of changes for cost allocation between the Sewer System Improvements Project Phase 1B, C & D along with an increase in RPR Services for Phase 1C & D of $150,000.
Mr. Flower moved, Mr. Hoffman seconded.

Motion Unanimously Carried

        k. Acknowledgement of 2024-S-01 Pay Apps as noted below
i. Acknowledgement of the Payment of Pay App 07 in the amount of $751,439.51 to Snyder Environmental Services, Inc., for the work completed from 3/1/26 to
3/31/2026.

        l. Acknowledgement of PENNVEST Pay Requests as noted below
i. Sewer Systems Improvement Project, Phase 1A Construction – Pay Request No. 6, Loan 71501 in the amount of $470,734.47.
ii. Sewer Systems Improvement Project, Phase 1A Design/Engineering Services – Pay Request No. 7, Loan 77141 in the amount of $33,987.07.

9. Reports
a. Manager’s Report – Update on Operations.

“National Work Zone Safety Awareness Week” was recently recognized in the Borough.  Borough employees participated in “Go Orange” Day on Wednesday by wearing orange shirts reminding all to work & drive safely in work zone areas.  A nice luncheon was also provided for participating employees. 

    b. Engineer’s Report – Update on the Status of Projects for Water, Sewer and Stormwater.

SEWER:
1) Assessment, Repair, and Abatement Plan (Hydraulic Overload):

Phase 1A, which includes the collection system of Brierwood and west, is moving along.

The “Notice to Proceed” with Phase 1B is set for June 1st, 2026. A pre-construction meeting with the contractor, First Fruits Excavating, will be held in a few weeks. 

Phase 1C, which includes the east side of Somerset Borough, is advertising for bid opening beginning May 1st, 2026.  Bids will be opened June 11th, 2026.  Construction may begin as early as October 2026.

Phase 1D is going to fall along the same schedule as Phase 1A, B & C.  The Part 2 Permit will be submitted next.  Once approved, the PENNVEST Funding Application will be submitted. 

Once Phase 1D Phase is complete, a post-construction Flow Monitoring Phase will follow. 

Planning for Phase 2 includes the Sewer Treatment Plant & Equalization. 

Phase 3 includes the pumping station and interceptor sewers.

    c. Facility Reports for March 2026 – Provided on the portal for informational purposes.

    d. March 2026 Financial Report & Monthly Transactions – Provided on the portal for informational purposes.

10. Adjournment
A. Adjournment             
a. Motion to adjourn.
            Mr. Shaffer moved to adjourn, seconded by Mr. Hoffman.                     

                                                                           Motion Unanimously Carried
6:50 p.m.

B. Next Meeting:
a. May 18th, 2026 @ 5:00 p.m.

  _________________________________________
Jessica Sizemore, Municipal Authority Manager